Most HIPAA compliance gaps don’t come from negligence, they develop quietly as healthcare teams grow, change, and adapt to daily operational pressure.

In this episode, Dr. Guess walks through seven of the most common HIPAA gaps seen in small and mid-sized healthcare practices, why they happen, and how to correct them realistically before they create unnecessary risk.

Dr. Guess covers:

• Why outdated risk assessments are more common than teams realize

• How Business Associate Agreements often fail to reflect real vendor activity

• The risks created by shared or unclear system access

• Why annual HIPAA training alone isn’t enough

• Common breakdowns in patient access request workflows

• Why incident response plans fail when they’re never practiced

• How policies drift away from real-world operations and why that matters

This episode is designed for healthcare leaders, clinicians, practice administrators, and compliance professionals who want a practical, non-alarmist approach to HIPAA that supports patient trust and sustainable operations.

Clear, actionable, and grounded because HIPAA gaps are manageable when they’re identified early.

For compliance education, resources, and consulting support, visit https://guesscomplianceconsultingllc.com/

To go deeper into audit readiness and revenue protection, you can reserve your spot for the February Compliance Workshop here:⁠https://244430501.hs-sites-na2.com/2026-mini-audit-training-fix-revenue-risk-gaps-for-practices⁠

HIPAA is often treated as an all-or-nothing compliance standard but that misunderstanding creates more risk, not less.

In this episode, we slow HIPAA down and walk through what the law actually requires, what it does not require, and why fear-based compliance leads organizations to overbuild, under-document, or avoid real risk areas altogether.

We cover:

• The three categories of HIPAA safeguards: administrative, physical, and technical

• What “reasonable and appropriate” safeguards really mean for small and mid-sized healthcare practices

• Common HIPAA myths that drive unnecessary compliance burden

• Why documentation of decision-making matters more than perfection

• How misunderstanding HIPAA can quietly increase operational and regulatory risk

This episode is designed for healthcare leaders, clinicians, practice administrators, and compliance professionals who want a practical, realistic approach to HIPAA that supports patient trust and sustainable operations.

Clear, grounded, and actionable because HIPAA compliance should be manageable, not intimidating.

For compliance resources, education, and consulting support, visit https://guesscomplianceconsultingllc.com/

To go deeper into audit readiness and revenue protection, you can reserve your spot for the February Compliance Workshop here:⁠https://244430501.hs-sites-na2.com/2026-mini-audit-training-fix-revenue-risk-gaps-for-practices⁠

A new year is the perfect time to step back, reassess, and reset your healthcare compliance priorities, but not everything needs an overhaul.

In this episode, we break down what a smart compliance reset actually looks like for medical practices, clinicians, and healthcare consultants. We focus on risk-based compliance, practical alignment, and the common misconceptions that cause organizations to overcorrect, chase billing myths, or create unnecessary administrative burden.

You’ll learn:

• What healthcare compliance programs should actually review at the start of the year

• Which compliance habits support licensure, documentation, and risk management and which don’t

• How to reset compliance expectations without disrupting operations

• Why effective compliance should strengthen patient care and practice sustainability

This episode is designed for physician practices, cash-pay and membership models, practice administrators, and compliance professionals who want clarity, confidence, and a grounded approach to regulatory responsibility.

Short, practical, and focused because compliance should be intentional, not overwhelming.

For additional resources, compliance guidance, and consulting support, visit https://guesscomplianceconsultingllc.com/

To go deeper into audit readiness and revenue protection, you can reserve your spot for the February Compliance Workshop here:
https://244430501.hs-sites-na2.com/2026-mini-audit-training-fix-revenue-risk-gaps-for-practices

As the year comes to a close, many small healthcare practices feel overwhelmed, behind, or unsure if they are truly audit ready. In this episode of Guess What Compliance Can Be Simple, Dr. Natasha Guess walks you through the Clean Slate Internal Audit, a practical and structured year end reset designed to help your practice start January organized, confident, and compliant.

You will learn why December is the most strategic time to conduct an internal review, what auditors actually look for when assessing year over year compliance patterns, and how a simple documented reset can significantly reduce audit stress. Dr. Guess breaks down her five step Clean Slate system, covering log reviews, access permissions, vendor and BAA updates, training documentation, and internal review notes without overwhelming legal jargon.

This episode also outlines the non negotiable compliance tasks that should be completed before January 1, how to create a year end documentation snapshot that tells your compliance story in one place, and how to prepare a focused Q1 compliance strategy that sets the tone for the rest of the year.

If you want to move into the new year with clarity instead of chaos, this episode gives you the roadmap.

Perfect for practice owners, administrators, and compliance leads who want practical guidance, not theory.

Download the Year End Compliance Checklist at GuessComplianceConsultingLLC.com

In this special episode of Guess What Compliance Can Be Simple, Dr. Natasha Guess sits down with therapist and practice owner Jennifer Conrad of GC Creative Counseling to explore a topic that is often overlooked in healthcare compliance conversations the human side.

Compliance mistakes rarely happen because teams do not care or do not know the rules. More often, they happen because people are overwhelmed, burned out, emotionally exhausted, or afraid to speak up. In this conversation, Dr. Guess and Jennifer unpack how stress, emotional overload, and communication breakdowns quietly show up in documentation, workflows, audits, and daily operations.

Together, they discuss why burnout leads to operational drift, how emotional fatigue contributes to missed steps and errors, and what compliance professionals and practice owners can learn from mental health frameworks. The episode also explores psychological safety as a critical compliance tool and why teams who feel safe asking questions and reporting mistakes are far more likely to stay audit ready.

Listeners will walk away with a deeper understanding of how emotional regulation, clear communication, and supportive leadership directly impact compliance outcomes and why sustainable compliance starts with caring for the people behind the processes.

This episode is especially valuable for healthcare practice owners, administrators, compliance leaders, and anyone responsible for supporting teams in high stress environments.

Learn more about Jennifer Conrad and GC Creative Counseling at GCCreativeCounseling.org.
To strengthen your compliance foundation, visit GuessComplianceConsultingLLC.com.

Staying audit-ready doesn’t have to mean long checklists, constant stress, or last-minute scrambling.

In this episode of Guess What? Compliance Can Be Simple!, Dr. Natasha Guess shares a 15-minute weekly compliance rhythm designed for small healthcare practices and lean compliance teams that want to stay audit-ready without overwhelm.

This episode focuses on healthcare compliance best practices, HIPAA compliance, and internal monitoring, explaining why consistency matters more than perfection and how small, intentional actions help practices prepare for HIPAA audits, Medicare audits, and other regulatory reviews.

You’ll learn:

• Why healthcare compliance breaks down even when teams know the rules

• How a simple weekly compliance routine supports audit readiness

• What auditors look for when reviewing compliance programs and documentation

• How to identify and fix small compliance gaps before they become audit findings

• How small healthcare teams can build a sustainable compliance process

This episode is ideal for practice owners, administrators, and healthcare compliance professionals looking for practical strategies to manage compliance without adding unnecessary workload.

When compliance has a rhythm, confidence follows.

In Episode 8 of Guess What? Compliance Can Be Simple! Dr. Natasha Guess breaks down the operational patterns that lead to audit problems in small healthcare practices, helping providers understand why issues appear even when policies and HIPAA basics are in place. If you’ve ever wondered why practices fail audits despite “doing everything right,” this episode explains the hidden behaviors and workflow trends that auditors notice immediately.

Dr. Guess shares the five most common patterns that create compliance risk: workflow drift, communication gaps, unclear ownership, timing inconsistencies, and patient-experience friction, and offers practical strategies to identify and correct them before they turn into audit findings. You’ll learn how operational habits shape audit outcomes, how to stabilize your daily workflows, and how to build systems that improve both audit readiness and patient experience.

This episode is perfect for small healthcare teams looking to improve audit preparedness, reduce operational stress, and strengthen compliance across daily workflows. If you want actionable steps to prevent common audit issues and improve your practice’s compliance structure, this episode gives you the clarity, tools, and confidence to get started.

Episode 7 of Guess What? Compliance Can Be Simple! dives deep into the real reason small healthcare practices struggle with compliance — not lack of effort, but lack of systems. Dr. Natasha Guess explains how scattered workflows, unclear responsibilities, and day-to-day chaos create compliance gaps that eventually show up during audits. She then teaches how simple, lean, and sustainable systems can transform your practice into a confident, audit-ready environment.

Through practical examples and her proven Confidence Framework, Dr. Guess shows how to stabilize your operations, reduce burnout, improve patient experience, and build reliable processes that work even on your busiest days. This episode helps practice owners and healthcare teams eliminate the “putting out fires” cycle and replace it with structure, clarity, and consistency.

If your practice feels overwhelmed or constantly behind, this episode offers real-world strategies to simplify compliance, strengthen workflows, and create long-term operational success.