Ever feel like your BCBA schedule is just one long game of “calendar Tetris”? Between driving to in-home sessions, juggling billable hours, supervising staff, and trying to have a life outside of work, it can feel impossible to fit it all in.

In this episode, Audra and Caitlin break down 10 practical, doable strategies to help you build a sustainable schedule—whether you’re clinic-based, school-based, or driving from house to house—without sacrificing supervision quality or your own sanity.

🔑 Key Takeaways
• Plan backwards from priorities. Start with non-negotiables (IEPs, supervision, contract hours, family time). Protect those boundaries before adding anything else.
• Stop nickel-and-diming your time. Say “let’s debrief later” instead of responding to every hallway request. Constant yes-ing leads straight to burnout.
• Cluster your work. Group by location, building, or grade level to cut down on travel and get more quality time where it matters.
• Build in buffer time. Avoid back-to-back scheduling. Use small breaks to wrap data, reset materials, and mentally transition.
• Theme your days. Assign predictable “observation,” “feedback,” or “planning” days to make unstructured tasks easier to manage.
• Use hybrid & overlapping supervision. Mix in-person and telehealth when appropriate, and overlap tasks (observation + data review) when allowed.
• Enter with a focus. Know your purpose before you walk in—modeling, feedback, goal review, or program check—and prep staff so everyone’s aligned.
• Reinforce staff intentionally. Use specific praise, tailor feedback style to each person, and follow up with quick notes to build strong relationships.
• Use tools that fit you (and your team). Digital or paper—organize systems in ways that make efficiency possible and accessible for everyone.
• Protect your own reinforcement. Schedule admin time, hold boundaries, unplug when needed, and prioritize mental stamina so you can do ethical, effective work.

📦 Resources & Links
• Grab the 10 Tips visual → https://abainschool.com/reg7
• Related Episodes:
Battling Staff Burnout → https://abainschool.com/ep9
Managing paras → https://abainschool.com/ep47
• Join the Misfit Behaviorists Facebook Group → https://abainschool.com/misfits

🤝 Join Us
💬 Tell us your best tip for managing travel time. Drop your thoughts in the Misfit Behaviorists Facebook Group.
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📢 Know a BCBA or teacher drowning in their schedule? Send them this episode so they know they’re not alone.

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😍 More, you say? We’re here for you!

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👋 Find us!

• Audra | ABA in School
• Caitlin | Beltran’s Behavior Basics
• Sami | B.A.S.S.

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